Office 2007
From ITS Wiki - Information Technology Services - University of Rhode Island
 ATTENTION
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| WebCT references in this article have been marked for deletion on October 1st, 2009. Please see Sakai for more information. |
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Changes and Compatibility
Document Formats
The Office 2007 suite offers a host of new features and changes, but does not produce files compatible with older versions of Office. Files such as Word documents now end in .docx (as opposed to the old .doc format), a new XML-based format. Please see Powerpoint Viewer and Word Viewer to convert documents between the two applications.
Ribbon Interface
The menu system has been replaced by a series of tabs known as the "Ribbon" interface. This is designed to incorporate all of the functions into a single view rather than utilize drop-down menus. The new ribbon interfaces for each application are listed below.
Add-ins
Office now supports "add-ons" or "add-ins", small applications that can be integrated into Access 2007, Excel 2007, InfoPath 2007, OneNote 2007, PowerPoint 2007, Publisher 2007, Visio 2007, and Word 2007. For instance, Microsoft recently released a "Save as PDF" add-in that allows users to save virtually any document as a PDF.
Word
Ribbon
Home
Cut, Copy, Paste, Font Styles, Paragraph Formatting, Default Styles, Find & Replace
Insert
Pages, Tables, Graphics, Links, Header & Footer, Text Scructure, Symbols
Page Layout
Themes, Page Setup, Background, Indents & Spacing, Alignment
References
Table of Contents, Footnotes, Citations, Captions, Indexing, Authorities
Review
Spelling & Language, Comments, Changes, Security
View
Layout, Rules, Zoom, Window, Macros
Document Views
To see a document in different views, click the layout icons on the right-hand side of the status bar. Users can choose Print, Full Screen Reading, Web, Outline, and Draft modes.
Customize Quick Access Toolbar
Next to the redo and undo buttons at the top, click the down arrow to show a list of available commands. Click on a command to show the icon in the toolbar at the top of Word. To remove an icon, simply click it again in the drop-down menu.
Building Blocks Organizer
In the Insert tab, click the Quick Parts drop-down menu, and select Building Blocks Organizer. From here, you can add pre-designed coverpages, watermarks, formulas, text boxes, tables, indexes, bibliographies, headers, and footers.
Document Zoom
To enlarge or decrease the size of a document, use the slider on the tight-hand side of the status bar. To enter a specific zoom level (i.e. 82%), click the % button to the left of the slider. In the dialog box that appears, use the up and down arrows to select the exact zoom.
WebCT
Please note that .docx files uploaded to WebCT as an attachment will be converted to a .zip file and cannot be opened unless the file extension is renamed to .docx again. It is recommended that Office 2007 users save Word files in the previous .doc format.
Excel
Ribbon
Home
Cut, Copy, Paste, Font Styles, Alignment, Numbers, Cell Styles & Formatting, Find & Replace
Insert
Tables, Graphics, Charts, Links, Text Structure
Page Layout
Themes, Page Setup, Zoom, Gridlines & Headings, Alignment
Formulas
Functions, Defined Names, Auditing, Calculation
Data
Import, Connections, Sort & Filter, Tools, Analysis
Review
Spelling & Language, Comments, Changes
View
Layout, Rules, Zoom, Window, Macros
Formula Tab
To find a specific formula or type of formula, click one of the drop-down menus and select a function. To create your own function in a category, select, "Insert Function" at the bottom of any drop-down menu. Users can then select the data and functions they wish to create or work with.
Text to Columns
In the Data tab, select the spreadsheet information you wish to work with. Click the Text to Columns button, and follow the instructions to convert the comma, semicolon, space, or tab deliminated text into individual columns. This function will automatically replace columns in the spreadsheet.
Powerpoint
Ribbon
Home
Cut, Copy, Paste, Slides, Font Styles, Paragraph Formatting, Drawing, Find & Replace
Insert
Tables, Graphics, Links, Text Structure, Media
Design
Page Setup, Themes, Background
Animations
Preview, Animations, Transitions
Slide Show
Controls, Setup, Monitors
Review
Spelling & Language, Comments, Security
View
Layout, Ruler, Zoom, Color, Window, Macros
Outlook
Adding an Account
To add an account to Outlook, click the Tools button at the top, and select Account Settings. To add an account, click New, and follow the on-screen instructions.
Configuring URI Accounts
1. Open Microsoft Outlook.
2. Select Tools and then click on Account Settings.
3. To create a new account, select the Email tab, then click the New button.
4. Select the Microsoft Exchange, POP3, IMAP, or HTTP option, then click next.
5. Enter your information. Then check "manually configure server settings". Click Next.
6. Select the Internet E-mail option, then click Next. Select the account type and enter the server information.
7. Click the More Settings button to configure reply address, outgoing authentication, connection settings, and port settings.
8. When finished, click Next, then Finish.
Use the following incoming/outgoing settings.
When the above is complete click on next, then click finish.
.PST (Mailbox) Quota
Please note that Outlook currently allows a maximum of 2GB (2,000,000 KB) of data to be stored in any inbox. When approaching this amount, users should back up and remove messages from their inbox. Email with large attachments are commonly the source of the problem.
If a mailbox has reached quota and Outlook has trouble functioning properly; download and run the Oversized PST and OST crop tool. This will (by default) remove approximately 25MB of data in the file. It is not recommended to remove much more than 25MB, since removing raw data from an Outlook PST file will corrupt its directory structure, and removing too much may damage it beyond repair. You must run the Microsoft Inbox Repair tool, scanpst.exe, provided with Office 2007 to repair the directory structure and reorganize the raw data.
Related Links:
http://www.realifewebdesigns.com/web-resources/pop3-smtp.html Office 2007 "Save as PDF" Add-in Microsoft Office Demo Videos http://www.office2007.com Powerpoint Viewer Word Viewer
